Moda Midstream is seeking an organized, personable, and detail-oriented Business Support Coordinator to join our organization, on a part-time basis, at our corporate office in Houston, Texas.

Position Description

This position will coordinate various business office tasks and functions to ensure office operations run smoothly.  Tasks include, but are not limited to, front desk management, answering phones, maintaining office supplies, assisting with accounts payable and expense reporting, and scheduling meetings and appointments.

Business Support Coordinator Job Duties and Responsibilities

  • Welcome guests to the office and assist as needed
  • Answer telephone, route calls to appropriate persons, take and deliver messages
  • Manage, sort, and dispense incoming mail and deliveries, prepare outgoing mail and packages
  • Maintain office equipment, check office supplies and reorder stock when required
  • Track orders and maintain vendor relationships
  • Maintain an organized workspace at all times, clean and tidy common areas and work spaces
  • Place catering orders for meetings and team lunches, pick up orders if needed
  • Perform various clerical tasks as needed (file papers, organize supplies, etc.)
  • Support vendor purchase order and accounts payable process, obtain approvals, and upload to accounting system
  • Assist with monthly expense reporting and related approvals
  • Provide parking vouchers to guests
  • Update company calendar, reserve conference spaces for meetings in Outlook
  • Notify and remind all parties of upcoming events, lunches, meetings etc.
  • Suggest changes to office task workflow in order to improve efficiency
  • Report any updates or pertinent issues that need addressing to supervisor

Qualifications

  • High school diploma or GED equivalent required
  • Associate degree in office administration, management or related field preferred
  • Bilingual abilities are a plus
  • 2+ years working in office administration or hospitality management preferred
  • Computer literate and proficient using Microsoft Office Suite, knowledge of Dynamics GP a plus
  • Experience using office equipment (printer, copier, phone systems etc.)
  • Excellent customer service skills
  • Organized and detail-oriented
  • Outstanding communicator both verbally and written